GovTech Solutions FOI Orchestrator™
Revolutionary Multi-Agency FOI Request Orchestrator requiring cross-government interest to justify development. Using AI to centralize, route, and manage Freedom of Information requests across all responsible bodies.
⚠️ CAMPAIGN PRODUCT - REQUIRES MINIMUM 15 AGENCY PLEDGES TO USE IF DEVELOPED
Campaign Progress
Interest Barometer
Interested Organizations:
- Cabinet Office (interested)
- Ministry of Justice (interested)
- Department for Transport (interested)
- Birmingham City Council (interested)
- Manchester City Council (interested)
- Scottish Government (interested)
- Welsh Government (interested)
7 of 15 organizations have pledged to use the product if developed
Revolutionary FOI Management
The Multi-Agency FOI Request Orchestrator represents a paradigm shift in how the UK public sector handles Freedom of Information requests. This AI-powered centralized system will eliminate the current fragmented approach where citizens must navigate complex organizational structures to find the right body to answer their questions.
Current Problem: Citizens submit FOI requests to the wrong departments 73% of the time, leading to delays, transfers, and poor public satisfaction. The average FOI request touches 3.2 different organizations before reaching the right team.
Our Solution: A single portal that uses advanced AI to automatically route requests to the correct responsible bodies, teams, and individuals while maintaining full transparency and compliance with FOI legislation.
Product Mockups
Unified Request Portal
Citizens submit requests through a single, intuitive interface that guides them through the process
AI Routing Dashboard
Government teams see real-time routing decisions and can override AI recommendations when necessary
Cross-Agency Collaboration Interface
When requests span multiple agencies, the system facilitates seamless collaboration and response coordination
Automated Redaction & Compliance
Advanced NLP automatically identifies and suggests redactions for sensitive information while maintaining transparency
Technical Architecture
Core Components
1. Intelligent Request Router
- Natural Language Processing to understand request intent
- Government structure knowledge base for accurate routing
- Machine learning models trained on 10+ years of FOI data
- Real-time decision explanations for transparency
2. Multi-Agency Coordination Engine
- Automated task assignment across departments
- Collaborative response compilation
- Deadline management and escalation protocols
- Full audit trail for accountability
3. AI-Powered Redaction System
- Pattern recognition for sensitive information
- Context-aware exemption suggestions
- Human oversight integration
- Compliance reporting and documentation
4. Citizen Communication Hub
- Automated status updates and notifications
- Estimated completion times based on complexity
- Appeals and clarification request handling
- Satisfaction feedback collection
Security & Compliance Features
- End-to-end encryption for all communications
- GDPR and DPA 2018 compliance by design
- SOC 2 Type II certified infrastructure
- Multi-factor authentication and role-based access
- Comprehensive audit logging
- Data residency in UK government-approved facilities
Business Case
Current Challenges
- Inefficient Routing: 73% of FOI requests initially sent to wrong department
- Resource Waste: Average 42 hours per request spent on administration
- Poor Citizen Experience: 28-day average response time with frequent delays
- Compliance Risks: 23% of requests miss statutory deadlines
- Siloed Information: Duplicate requests across agencies
Projected Benefits
- 80% reduction in request routing time
- 60% improvement in response accuracy
- Significant annual savings across participating agencies
- Enhanced transparency through consistent handling
- Better citizen satisfaction with streamlined process
Return on Investment
- Initial development will proceed once sufficient organizations pledge to use the product
- Projected benefits include substantial efficiency gains and cost savings for all participants
- Early adopters will help shape the final product and receive priority support
Interest Requirements
Minimum Viable Interest
To justify development, we require 15 public sector organizations to demonstrate interest to:
- 12-month minimum usage intent
- Pledge to use the FOI Orchestrator if developed
What Your Interest Includes
- Early access to the FOI Orchestrator for your organization
- Integration with existing systems and processes
- Comprehensive staff training and change management
- 24/7 technical support during implementation
- Ongoing AI model improvements and updates
- Compliance and legal guidance
- Performance analytics and reporting
Development Timeline
Phase 1: Foundation (Months 1-6)
- Core AI routing engine development
- Government structure knowledge base construction
- Basic web portal development
- Security framework implementation
Phase 2: Integration (Months 7-12)
- Multi-agency coordination features
- Advanced redaction capabilities
- API development for system integration
- Pilot program with early adopters
Phase 3: Refinement (Months 13-18)
- Machine learning model training with real data
- User experience optimization
- Compliance certification completion
- Full-scale deployment preparation
Phase 4: Launch (Month 19)
- Go-live for all interested organizations
- Staff training and support
- Performance monitoring and optimization
Express Your Organization's Interest
Complete this form to register your organization's intent to use the FOI Orchestrator if it is developed. This is not a financial or contractual commitment.
Need More Information?
Contact our team to discuss your organization's specific needs and how the FOI Orchestrator can benefit your operations.
Project Lead
Sarah Chen
Product Strategy Director
Email: sarah.chen@govtech-solutions.co.uk
Phone: 020 7946 0958
Technical Lead
Dr. James Mitchell
Chief Technology Officer
Email: james.mitchell@govtech-solutions.co.uk
Phone: 020 7946 0959
Schedule a Consultation
We offer free 1-hour consultations to discuss:
- Your current FOI handling challenges
- Potential cost savings and efficiency gains
- Integration requirements with existing systems
- Customization options for your organization
- Implementation timeline and support requirements
Available consultation times:
- Tuesdays & Thursdays, 10:00-16:00
- Virtual or in-person (Whitehall office)
- Can accommodate urgent requests within 48 hours
Disclaimer: This is a campaign product requiring minimum commitments before development proceeds. GovTech Solutions reserves the right to modify specifications based on stakeholder feedback during the commitment phase. All expressions of interest are non-binding and do not constitute a financial commitment.